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I will automate invoice data extraction to excel for bookkeepers
Adnan Khan
About this gig
Still copying invoice data into spreadsheets manually?
I will build a custom AI-powered invoice data extraction workflow for bookkeepers, accountants, finance teams, and small businesses. Your PDF or image invoices can be collected from email or Google Drive, processed with AI/OCR, and saved as clean structured data in Microsoft Excel or Google Sheets.
The workflow can extract:
Supplier or vendor name
Invoice number and dates
Subtotal, tax or VAT, total, and currency
Line items and categories, depending on your package
You can also receive:
Duplicate and missing-field checks
Confidence flags for manual review
Email alerts
Custom columns and validation rules
n8n workflow and setup guidance
Tools may include n8n, OpenAI ChatGPT, Google Gemini, Python, Gmail, Google Drive, Excel, and Google Sheets.
Please send sample documents with sensitive information hidden, required fields, input source, and preferred output before ordering. API subscriptions or usage fees are provided by the buyer. QuickBooks or Xero connections require a custom quote.
Reduce repetitive data entry and keep your bookkeeping records organized and review-ready.
Get to know Adnan Khan
Adnan Khan
I Build Automated Excel Systems That Save You Hours
- FromPakistan
- Member sinceAug 2026
- Avg. response time1 hour
- Last delivery2 weeks
Languages
English, Urdu
I help businesses save time by turning repetitive spreadsheet work into automated Excel systems. I clean and organize data, build trackers and dashboards, create formulas and reporting workflows, and design practical tools that reduce manual work. With an electrical engineering background, I bring strong analytical and systems thinking to every project. If you have an Excel process that takes too much time, send me a message, and I’ll help automate it.
My Portfolio
FAQ
What do you need from me to get started?
Please provide sample invoices, the fields you want extracted, your invoice source, preferred output, and required workflow steps. You may hide sensitive information in the samples.
Which invoice formats can you process?
I can work with digital or scanned PDF invoices and clear JPG or PNG images. Clean digital documents usually provide the best extraction accuracy.
Which invoice fields can be extracted?
Common fields include vendor name, invoice number, invoice date, due date, currency, subtotal, tax or VAT, total, categories, and line items depending on the package.
Can you process different invoice layouts?
Yes. The Basic package covers one simple layout. Multiple suppliers or varying layouts require the Standard or Premium package after reviewing samples.
Is AI invoice extraction 100 percent accurate?
Accuracy depends on image quality and invoice layout. I can add validation, duplicate checks, and confidence flags, but financial data should be reviewed before accounting or payment.
Do I need an n8n or AI account?
The workflow can use your n8n, OpenAI, or Google Gemini account. Any hosting, subscription, or API usage fees are paid directly by you.
Can you connect the workflow to QuickBooks or Xero?
QuickBooks or Xero integration may be available as a custom order after checking your account access, API availability, and required workflow.
