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I will develop ai appointment booking ai voice caller vapi ai agent n8n expert
Damain M
About this gig
I build fully automated AI voice agents using VAPI AI, n8n, GPT-4/Claude, and Twilio that answer calls, qualify leads, and book appointments straight into your calendar day or night, no human needed.
Whether you run a clinic, real estate agency, salon, law firm, home service business, or call center, I design a custom AI voice assistant that sounds human, follows your exact script, handles objections, and syncs seamlessly with your booking system.
What I Deliver:
- Custom VAPI AI voice agent
- n8n workflows connecting your CRM, calendar & databases
- Booking automation synced with Google Calendar Calendly Cal.com
- Natural, human like conversation flow
- Lead qualification, FAQ handling & call routing
- Integrations: Twilio, GoHighLevel, Airtable, Sheets, HubSpot, Zapier
- SMS/Email confirmations & reminders
- Real time transcripts, logs & analytics dashboard
- Multi language support (on request)
- Full documentation walkthrough video
Why Work With Me?
- Specialist in VAPI, n8n, Make.com, Retell AI, Bland AI
- Every agent is built around your business logic and voice
- Fast turnaround, clear communication, post-delivery support
Let's turn missed calls into booked appointments automatically.
Get to know Damain M
Damain M
AI AUTOMATION EXPERT AI VOICE AGENT SPECIALIST
- FromPoland
- Member sinceJun 2026
- Avg. response time1 hour
Languages
English
I'm Damian by name, I help businesses save time and money by building smart AI automation systems. From automating repetitive tasks to creating AI agents that handle customer support, lead generation, data entry, or content workflows, I use tools like Zapier, Make, n8n, and AI APIs (ChatGPT, Claude) to streamline your operations.
If you need a simple automated workflow or a complex AI-powered system, I'll design a solution tailored to your business needs saving you hours every week. Let's automate the boring stuff so you can focus on growth.
FAQ
What is Vapi AI and how does it work for appointment booking?
Vapi AI is a voice AI platform that lets businesses build AI agents capable of making and receiving phone calls with natural, human like conversation.
Do I need to have n8n or Vapi AI accounts already?
No. I can help you set up your Vapi AI and n8n accounts from scratch, or I can build directly inside your existing accounts if you already have them. I'll guide you through any account setup needed before we start.
Will the AI voice agent sound robotic?
No. I use advanced prompt engineering and natural language flow design combined with premium voice models (including ElevenLabs voices) to make the AI agent sound like a real, friendly human receptionist not a robotic IVR system.
Can the AI agent integrate with my existing calendar (Google Calendar, Calendly) or CRM?
Yes. I integrate with Google Calendar, Calendly, Airtable, HubSpot, GoHighLevel, Notion, Google Sheets, and most major CRMs. If you use a tool not listed, message me I can likely still connect it via n8n's 400 integrations or API webhook.
Can this AI voice agent make outbound calls too, not just receive them?
Yes. Vapi AI supports both inbound and outbound calling. I can build an agent that calls leads to confirm appointments, follow up on missed bookings, or qualify prospects before they speak to your team.
How long does it take to build and deliver?
Basic builds take 2-3 days, Standard packages take 4-5 days, and Premium full systems take 7-10 days depending on complexity and number of integrations. Rush delivery is available as an add on.
Do you provide the phone number and calling minutes?
I set up the technical infrastructure (Vapi Twilio integration for phone numbers), but ongoing usage costs (calling minutes, phone number rental, API usage) are billed directly to you by Vapi Twilio OpenAI based on your usage these are separate from my service fee. I'll walk you through expected
What happens after delivery if something breaks or needs updating?
All packages include a revision window, and Premium includes 14 days of priority support. I also offer an ongoing monthly maintenance add on if you want continuous monitoring, optimization, and updates to your AI voice agent and n8n workflows.
Can you customize the AI agent's script and personality to match my brand?
Absolutely. I customize the voice, tone, greeting, and conversation flow to match your business's brand voic whether that's professional corporate, friendly casual, or somewhere in between.
I'm not technical will I be able to manage this after you deliver it?
Yes. Every project comes with clear documentation and a walkthrough (video or live call on Standard Premium) so you understand how the system works. You won't need to touch code updates to booking rules or calendar availability can be managed easily.
