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English
$
USD
I will build ai voice agent receptionist for dental clinics using vapi
ShanzayIqbal
Level 2
5.0
5.0
About this gig
Your dental clinic is losing $3,000 - $8,000/month in missed appointments.
Every unanswered call is a patient booking with your competitor. I build a custom AI Voice Receptionist using VAPI.ai + OpenAI GPT-4 that answers every call and books appointments 24/7 without a human receptionist.
This is not a generic chatbot. It is a dental-specific AI phone agent trained on your clinic's workflow.
What it Handles:
- Answers calls 24/7
- Books and reschedules appointments
- Handles after-hours, lunch breaks and overflow calls
- Routes emergencies to on-call staff
- Asks insurance, visit-type and new patient questions
- Sends SMS and WhatsApp confirmations
- Integrates with Google Calendar, Dentrix, Curve Hero
Built On:
VAPI.ai · OpenAI GPT-4 · Retell AI · Twilio · n8n
Why Act Now:
20-40% of dental calls go unanswered. Each missed appointment costs $150 - $250 in lost revenue. 64% of patients book with whoever responds first.
TRUSTED DELIVERY:
- Level 2 Seller · 4.9 Rating · 50+ Projects Delivered
- Full setup, testing and documentation included
- You approve everything before go-live
Message me with your clinic type, working hours and booking method. I will explain exactly how this will work for you
Get to know ShanzayIqbal
ShanzayIqbal
Turning your ideas into Market Ready Apps, Sites, AI Powered Solutions
Level 2
- FromPakistan
- Member sinceJan 2024
- Avg. response time3 hours
- Last delivery2 months
Languages
English, Urdu
Highly skilled developer with 10+ years of experience in crafting premium mobile & web applications. Having successfully delivered 50+ projects across Flutter, React Native, iOS/Android, and web platforms (PHP, Laravel, Node.js, Tailwind CSS, Next.js, Vue.js, Python, Odoo ERP Solutions, POS, CRM).
I am professional AI Research Engineer specialising in Computer Vision, NLP, Deep Learning & Machine Learning (Custom Model Training, Fine-Tuning and Data Integration, n8n, Zapier, Make.com Automation workflows).
Let's get connected to bring your idea into life.
My Portfolio
FAQ
What AI tools do you use to build the dental voice receptionist?
I use VAPI.ai as the primary voice infrastructure, paired with OpenAI GPT-4 for natural conversation handling. Call routing runs through Twilio, automation workflows through n8n, and I can also integrate Retell AI for enhanced voice quality. All tools are enterprise-grade and used by real healthcare
Will this AI receptionist integrate with my existing dental software like Dentrix or Curve Hero?
Yes. I can integrate with Dentrix, Curve Hero, Open Dental, Google Calendar, and most booking systems that have an API or webhook. For systems without direct API access, I set up a manual sync workflow so appointments still get recorded correctly.
Will this work for my dental clinic specifically?
Yes. This AI receptionist is built specifically for dental clinics, not generic businesses. I customize the call flow based on your clinic type, services, working hours, and booking process.
Can it book appointments on my calendar automatically?
Yes. It can book, reschedule, or cancel appointments based on your availability using Google Calendar or your existing booking system.
Can it send SMS or WhatsApp confirmations after calls?
Yes. It can automatically send SMS or WhatsApp messages for appointment confirmations, reminders, or follow-ups after calls.
How long does setup take and what do you need from me?
Basic setup takes 3 days. Standard and Premium take 5–7 days depending on integrations. To start I need: your clinic name and services offered, working hours, preferred booking method or software, call handling rules (e.g. how to handle emergencies), and a phone number to assign or forward.
Do I need any technical knowledge to use this?
No. I handle the complete setup, testing, and configuration. You only review the flow and approve before going live.
Is patient data secure? Are you HIPAA compliant?
The system only handles scheduling and intake information — name, contact number, appointment type, and preferred time. No medical records, diagnoses, or clinical data pass through the system. VAPI.ai and Twilio are SOC 2 compliant platforms used by healthcare businesses.
What happens after delivery? Do you offer ongoing support?
All packages include post-delivery revisions as specified. The Premium package includes 30-day monitoring and support. For ongoing maintenance — adding new call flows, updating scripts, adjusting prompts as your services change — I offer monthly maintenance packages starting at $79/month.
Can it transfer urgent calls to a real person?
Yes. Emergency or sensitive calls can be routed to your team based on the rules we define.
Reviews
2 reviews for this Gig
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Rating Breakdown
- Seller communication level
- Quality of delivery
- Value of delivery
Sort By
Most relevant
E eyedrateclinic
United Kingdom
Great work. Easy communication. Great delivery
$100-$200
Price
12 days
Duration
D 
Seller's Response
Helpful?C 
couponia
France
Great experience. The seller understood the requirements, delivered a reliable AI receptionist, and kept the communication clear throughout. The system was well tested, natural in conversation, and easy to understand. Highly recommended for Vapi and AI voice automation projects.
$100-$200
Price
2 days
Duration
Helpful?
Reviews
2 reviews for this Gig
| (2) | ||
| (0) | ||
| (0) | ||
| (0) | ||
| (0) |
Rating Breakdown
- Seller communication level
- Quality of delivery
- Value of delivery
Sort By
Most relevant
E eyedrateclinic
United Kingdom
Great work. Easy communication. Great delivery
$100-$200
Price
12 days
Duration
D Seller's Response
Helpful?C couponia
France
Great experience. The seller understood the requirements, delivered a reliable AI receptionist, and kept the communication clear throughout. The system was well tested, natural in conversation, and easy to understand. Highly recommended for Vapi and AI voice automation projects.
$100-$200
Price
2 days
Duration
Helpful?
