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I will be your executive assistant and project coordinator
Assistant Project Manager
Hi! I’m a certified Project Manager and Executive Assistant with extensive experience supporting corporate leaders and managing complex business operations.
I help executives, founders, and teams str...
About this Gig
Overwhelmed by daily operations, messy schedules, or project chaos?
Hi, Im Karla! As a certified Project Manager and former Executive Assistant to C-level leadership, I provide high-level operational support that frees up your time so you can focus on scaling your business.
Unlike standard virtual assistants, I bring a structured Project Management mindset to executive support. I build sustainable systems that keep your business running smoothly.
What I Can Do For You:
- Executive Support: Calendar & multi-timezone scheduling, inbox cleanup, executive travel itineraries & event logistics.
- Documentation: Professional meeting minutes, executive presentations, onboarding docs & status reports.
- Project Controls: WBS setup & task tracking in Asana, MS Project, and MS Planner.
- Communication: Proactive follow-ups with teams and vendors.
Tools:
Asana | MS Project | MS Planner | Google Workspace | Microsoft 365 | Slack | Zoom
Why Work With Me?
- C-Level experience with corporate leadership
- Reliable, structured, and bilingual (English/Spanish)
Please message me before ordering so we can align on your needs!
Purpose:
Business
Work model:
Daily
•
Weekly assistance
•
Monthly retainer
FAQ
How do we share access to tools, calendars, or confidential emails safely?
Security and confidentiality are my top priorities. You can share access using password managers like LastPass, or grant delegate/guest permissions directly within your platforms. I am also open to signing a Non-Disclosure Agreement (NDA) upon request.
Can you manage tools or software that are not listed in your Gig description?
Yes! While I specialize in Asana, MS Project, MS Planner, Google Workspace, and Microsoft 365, I am highly adaptable and quick to master new software. If your team uses tools like ClickUp, Monday.com, Notion, Jira, or Trello, I can seamlessly integrate into your existing workflow.
How do we handle communication and time tracking during the project?
For daily updates and quick communications, we can use Fiverr messaging, Slack, or MS Teams (depending on your setup). I track working hours and deliverable progress meticulously, providing regular status reports so you always have full visibility into task completion.
What happens if I need support for more hours than what is included in your standard packages?
No problem at all! If your needs go beyond the hours included in the standard packages, please send me a message. I can create a custom offer tailored specifically to your required workload, whether that means additional weekly hours or ongoing monthly retainer support.
Can you accommodate my specific time zone?
Yes. I support clients across various global time zones. While I maintain structured working hours for focused execution, we will align on overlapping hours for real-time communication, meetings, and urgent priority management during our initial kickoff.
Are you available for a introductory video call before I place an order?
Absolutely! Once we initiate a conversation through Fiverr messages, we can schedule an official Fiverr Zoom consultation call to discuss your business needs, team structure, and immediate priorities before finalizing the order.
