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Fiverr Pro
English
$
USD
I will setup advanced workflow automation and management with apollo io and instanly io
Mariana Theiss
About this gig
Stop landing in the spam folder and losing high-value leads to manual data entry. I will design, integrate, and optimize your complete outbound sales engine using Apollo.io and Instantly.ai. From technical domain configuration to seamless CRM data pipelines, I build systems engineered for maximum deliverability and effortless scaling.
What this gig delivers:
- Bulletproof Deliverability: Complete setup of SPF, DKIM, DMARC, and custom tracking domains to protect your sender reputation.
- Apollo Data Filtering: Advanced persona targeting and automated list exports tailored to your Ideal Customer Profile.
- Instantly Architecture: Setup of multi-domain sending, advanced A/B testing sequences, and the central Unibox.
- RevOps Data Automation: No-code/low-code workflow integrations using webhooks, Zapier, or Make to seamlessly link your leads to your CRM (HubSpot/Salesforce).
Whether you need a rock-solid basic foundation or an enterprise-grade automated sales engine, I align your tech stack to eliminate manual bottlenecks.
Ready to scale your outreach safely? Order today!
Get to know Mariana Theiss
Mariana Theiss
B2B Growth Engineer Web Dev and CRM Automation
- FromGermany
- Member sinceOct 2026
Languages
German, English, Italian
B2B Operations & Growth Architect. I build high-converting digital ecosystems by bridging enterprise web development with advanced sales automation.
Expertise:
• Enterprise Web Ops: Custom TYPO3 infrastructure & Elementor/WordPress B2B landing pages optimized for maximum speed and conversions.
• Outbound Automation: Advanced Apollo.io & Instantly.io workflows for scalable lead generation.
• CRM Architecture: End-to-end setup & pipelines for HubSpot, Zoho, Pipedrive, & GoHighLevel.
Let’s turn your traffic into automated revenue. Message me to scale your pipeline today!
FAQ
Do I need to buy the email domains and inboxes before ordering?
Yes, you should purchase your outreach domains (e.g., via Google Workspace, Microsoft 365, or Namecheap) before we start. If you haven't bought them yet, message me first and I can guide you on how to select and buy the safest domains for cold email.
What access credentials do you need from me to start?
To complete the setup, I will need restricted login access or API keys for your Apollo.io and Instantly.ai accounts. For domain technical setup (SPF/DKIM/DMARC), I will need temporary access to your domain DNS registrar (such as GoDaddy, Cloudflare, or Namecheap).
Will you write the actual cold email copy or sequences?
This gig focuses strictly on technical RevOps architecture, data pipelines, integrations, and deliverability setup. It does not include copywriting. However, I will configure the step-by-step logic, delays, and variables within Instantly so your copy is ready to drop in.
Do I need a paid Zapier or Make subscription for the automated sync?
For the Standard and Premium packages, a paid automation plan (Zapier or Make.com) may be required depending on your daily lead volume. We can evaluate your expected lead flow together during kickoff to choose the most cost-effective tool.
How long does the email warm-up process take before I can send?
Once I configure your domain authentication and link your accounts to the Instantly warm-up pool, it is highly recommended to let the accounts warm up for at least 14 to 21 days before launching any high-volume outbound campaigns.
Can you connect this outbound system to my HubSpot or Salesforce CRM?
Yes! The Premium package includes a complete bi-directional data flow. I can configure webhooks or native integrations so that when a lead replies or books a meeting via Instantly, the activity automatically updates inside your primary CRM.
How do you ensure my domains don't get blacklisted?
I strictly adhere to infrastructure best practices: setting up essential authentication records (SPF, DKIM, DMARC), configuring custom tracking domains, enabling random sending intervals, and setting safe maximum daily sending limits per inbox profile
