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$
USD
I will build a qr equipment checkout and tool tracking app
Derek M
About this gig
Tools walking off and nobody knows who has them? I build a QR equipment checkout app your crew runs from their phones: scan the tag, pick the person or job, done. Every tool, laptop, or piece of gear is accounted for.
This isn't a spreadsheet with a form bolted on. It's a real tool tracking app, already running for a UK contractor tracking kit out to jobsites and back.
What you get:
- Check in, check out by scanning. Any phone, no app store
- A live board of what's out and who has it
- Full history per item: who, when, which job
- Printable labels, so it doubles as a QR inventory app
- Deployed to your own account. You own it, no per-user monthly fees
Built for:
- Tool crib and jobsite tool tracking
- IT asset tracking: laptops, phones, badges
- PPE and uniform issue
- Camera, AV, and production gear
- Rental and loaner equipment
- Lab, school, or library lending
Upgrades: badge scan so every equipment checkout is tied to a person, and authorization so only approved people can release high-value kit.
Message me before ordering. I'll send the live demo so you can try it and tell me what your version needs.
Get to know Derek M
Derek M
Custom web apps for small businesses: Built for your actual workflow
- FromUnited States
- Member sinceMay 2026
- Avg. response time1 hour
Languages
English
I build custom web applications for small businesses: tools that fit how you actually work, not generic SaaS bent into the wrong shape.
I come from Manufacturing where I built a full production tracking system from scratch: QR-based station scanning, real-time work-in-progress visibility, automated job prioritization.
What you get when you work with me:
A real web app, not a spreadsheet workaround
Hosted on infrastructure with a free tier (so no surprise monthly bills)
Documentation so you can actually run it
Clean, simple interfaces your team will actually use
FAQ
Do my employees need to download an app?
No. It opens in the phone's browser and can be added to the home screen like an app. iPhone and Android both work. Nothing to install from an app store.
Is there a monthly subscription?
Not to me. The app runs in your own Cloudflare account, and a small team's usage typically fits the free tier. You own the app and the data. Ongoing support is available as an add-on if you want it.
Can I try it before I order?
Yes. Message me and I'll send a link to the live demo with printable test labels. Try checking an item out and back in, then tell me what your version would need.
Can it track IT equipment like laptops and phones?
Yes. IT asset tracking is the same check-out, check-in pattern: the laptop goes to an employee and comes back. Custom fields cover serial numbers, asset tags, or anything else you record today.
Can it handle PPE, uniforms, or consumable issue?
Yes for issued items that get tracked to a person. If an item is consumed and never returns, tell me in the requirements and I'll set it up as issue-only so it doesn't sit on the overdue list forever.
Can I see who has a specific tool right now?
Yes. The desk view shows everything that's out and who or which job has it. Scan any item to see its full history.
Can I stop just anyone checking out expensive equipment?
Yes, in the Premium build. Restricted items require an authorized badge to release, the same way a self-checkout needs a manager's card for certain items.
Will it work with the barcodes or asset tags we already use?
QR codes, yes, and I can print new ones that encode your existing asset numbers. For older 1D barcodes, message me first so I can confirm your labels scan reliably.
