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$
USD
I will build an ai appointment booking assistant with n8n and calendar sync
Quantum S
About this gig
Most booking bots fail at one job: they let a client pick a slot that's taken, then someone re-books by hand.
Running a gym, salon, or clinic drowning in no-shows and double-bookings, or tired of back-and-forth to find a time? I build an AI booking assistant that checks your real calendar, offers only open slots, confirms the booking, and sends reminder texts automatically, so the schedule stays accurate without you touching it.
What you get:
- 24/7 AI chat assistant for booking on web, SMS, WhatsApp
- Live calendar sync with Google Calendar, Cal.com, Calendly
- Automatic reminders and no-show follow-up
- Reschedule and cancellation handling
- CRM/spreadsheet logging
- n8n automation behind the scenes
If your real problem is no-shows, not booking friction, I'll say so before you pay for a chatbot that can't fix a habit. A booking assistant that fills slots you can't staff isn't worth building.
How it works:
Message me your booking system and busiest hours
I map the flow and confirm scope
I build, test with real scenarios, hand it over ready to run
I also build AI voice receptionists and lead-qualification agents if you need more coverage.
Message me first.
Get to know Quantum S
Quantum S
AI Voice and Chatbot Developer, Vapi Receptionists
- FromUnited Kingdom
- Member sinceAug 2026
Languages
English, French
AI voice and chatbot developer. I build Vapi-powered AI receptionists and web/SMS chatbots that answer, qualify, and book leads 24/7 for service businesses, plus n8n workflow automation behind the scenes. I map your call flow before I touch a prompt, and I'll tell you honestly if the real leak is your booking process, not your phone coverage. Message me your business type and I'll reply within the hour with a plan.
Other Software Development Services I Offer
FAQ
Will double-bookings still happen?
No. The assistant checks live calendar availability before offering a slot, so it never books over an existing appointment.
What calendar systems do you support?
Google Calendar, Cal.com, and Calendly natively. Other systems with an API can usually be connected too, just ask.
I don't have any of this set up yet, can you still build it?
Yes, I'll set up the calendar and messaging accounts with you as part of the build.
How does it handle reschedules and cancellations?
Clients can reschedule or cancel through the same chat, and the calendar and any reminder sequence update automatically.
Will it actually reduce no-shows?
Automated reminders cut no-shows significantly, but it's not magic. If a client habitually skips, the assistant will flag the pattern, not fix it.
Do you build anything beyond booking?
Yes, I also build AI voice receptionists, lead-qualification agents, and n8n automation for CRM and internal workflows.
