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I will be your transaction coordinator from contract to close
Transaction Coordinator, Executive Virtual Assistant
I'm a Real Estate Transaction Coordinator and Executive Virtual Assistant with 7+ years of experience supporting brokers, agents, and property managers. I manage the full transaction lifecycle — contr...
About this Gig
Are your transactions piling up while you're out showing houses or closing new deals? I've got the paperwork, deadlines, and follow-ups covered.
I'm Rhony, a Real Estate Transaction Coordinator with 7+ years of experience, most recently supporting The Captain Group at Sotheby's International Realty as their dedicated remote TC. I've coordinated hundreds of transactions from contract execution to closing day, fully remote, without missing a single deadline.
What I handle for you:
- Contract review and document organization
- Deadline and contingency tracking
- Coordination with buyers, sellers, escrow, lenders, and title
- Disclosure preparation and compliance checks
- Status updates and communication management
- File management via Dotloop, DocuSign, Brokermint, or TransactionDesk
What makes me different:
- Real experience with a top-tier brokerage
- 7 years with the same team, my clients keep me because I deliver
- I manage your paperwork, your people, and your deadlines so you don't have to
- Dedicated to making your closing process stress-free
Message me before ordering so we can discuss your specific needs and active files. Let's close deals smoothly and efficiently together.
Purpose:
Business
FAQ
Are you available on weekends?
I primarily work weekdays to ensure focused, high-quality support for all my clients. If you have an urgent weekend need — such as a time-sensitive transaction deadline — send me a message and we can discuss availability on a case-by-case basis.
What kind of real estate work do you handle?
I specialize in residential real estate transaction coordination — managing files from executed contract to closing, including document preparation, compliance checks, deadline tracking, and coordinating with all parties (buyers, sellers, agents, escrow, lenders, and title).
What kind of clients have you supported?
My primary experience is with real estate — specifically supporting The Captain Group, a high-performing team that transitioned to Sotheby's International Realty in 2024. I've worked with busy agents, brokers, and real estate teams managing multiple concurrent transactions in a fully remote setup.
How do you approach communication in a remote setup?
Clear and consistent communication is everything in this role. I send proactive updates without being asked, flag issues before they become problems, and stay reachable during agreed working hours via email, chat, or your preferred platform. You will never have to chase me for an update.
How do you ensure confidentiality and data security?
I treat every transaction file, client detail, and business data with the highest level of discretion. I am happy to sign a Non-Disclosure Agreement (NDA) before starting work, and I follow strict data handling practices developed over 7+ years of managing sensitive real estate documents.
What is your availability and how do you handle time zone differences?
I'm based in Baguio City, Philippines (PHT/GMT+8) and offer flexible scheduling to accommodate US, Australian, and international clients. I work closely with each client to establish preferred communication times and ensure deadlines are never missed regardless of the time zone gap.
Do you offer long-term support?
Long-term partnerships are my preference. My longest client relationship spans 7+ years — I don't just complete tasks, I become a reliable extension of your team. If you're looking for someone who grows with your business and stays consistent, I'm your person.
What if my transaction volume exceeds your package limits?
No problem — message me before ordering and I'll build a custom package based on your monthly volume, file complexity, and specific needs. I'm flexible and happy to create an arrangement that fits your business.
