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English
$
USD
I will build vapi ai receptionist to book hvac jobs and stops missed calls
Stephen
About this gig
Are missed calls costing your HVAC business lost service revenue? When an AC breaks in summer, homeowners won't leave a voicemail they call your competitor.
I build custom Vapi AI Receptionists for HVAC contractors. This 24/7 digital employee answers in 2 rings, qualifies callers, and books jobs directly into your calendar.
What You Get:
- Sub-500ms Latency: Built on Vapi & Retell AI for natural speech.
- Neural Voice: ElevenLabs voice tuning for realistic human tone.
- Live Booking: Syncs with GoHighLevel, Google Calendar, or Cal.com.
- Smart Intake: Collects caller name, service issue, & job address.
- Emergency Routing: Transfers urgent calls live to your technician.
- CRM & Webhooks: Syncs logs/audio via n8n & Make.
- 100% GDPR / DSGVO Ready: Built-in consent greetings & privacy controls.
Why Me:
I optimize latency, set strict guardrails, and build privacy-compliant CRM workflows so you never lose leads to competitors.
Process:
1. Share your FAQs & scheduling rules.
2. I engineer prompts, tune voice, & test live.
3. Route calls to your AI & start booking!
Contact me today to test a live phone demo!
Get to know Stephen
Stephen
Building AI And Automation Systems That Save Time and Drive Revenue
- FromGermany
- Member sinceFeb 2026
- Avg. response time1 hour
Languages
English, German, Dutch
I am an Automation Specialist and AI Developer helping businesses streamline operations with n8n automation, Make.com, Zapier, and advanced workflow automation systems. I build AI voice agents, AI chatbots, CRM automation, API integrations, and business process automation designed to increase efficiency and reduce manual work. From Germany-focused solutions to global multilingual systems, I create scalable automation that helps real estate, healthcare, agencies, ecommerce, and service businesses grow faster with smart technology.
My Portfolio
FAQ
Will callers know they are speaking with an AI?
No. Built on Vapi & Retell AI with ElevenLabs neural voices, the agent achieves sub-500ms latency, human pacing, and dynamic interruption handling. Callers experience a smooth, natural conversation without robotic pauses.
How does the AI book HVAC jobs into my calendar?
During the call, the AI checks live availability and schedules appointments directly into GoHighLevel, Google Calendar, or Cal.com. Instant SMS alerts and call transcripts route to your CRM via n8n/Make
How does it handle complex questions or emergencies?
The prompt logic includes strict guardrails. For after-hours HVAC emergencies (like gas leaks or heating failures), the AI immediately triggers a live transfer, routing the caller directly to your technician's mobile phone.
Are there hidden monthly platform fees?
No. You maintain 100% account ownership with zero agency markups. Usage costs for telephony and voice AI (Vapi, Twilio, ElevenLabs) are paid directly at raw cost—typically $0.05 to $0.12 per conversation minute.
Is this system GDPR & DSGVO compliant for EU clients?
Yes. We include automated AI disclosures, two-party consent announcements (§201 StGB compliant), and privacy controls. Call recordings can be disabled or processed under strict EU protocols.
What do I need to provide before you start building?
You only need your business services, booking rules, common FAQs, and access to Vapi or GoHighLevel. A structured intake template is sent upon order placement to make onboarding fast and simple.
How fast is delivery, and can I make updates later?
Initial setups take 3 to 5 days. You get post-launch support (14–30 days) plus clean video guides showing how to easily update prompts, business hours, or calendar links anytime.
