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$
USD
I will manage your clinic admin and scheduling remotely
Virtual Admin Assistant
Therapy clinics run on trust, precision, and zero dropped balls — I make sure yours has all three.
3+ years managing full-cycle operations for a high-volume ABA and allied therapy clinic: 200+ active...
About this Gig
Your clinic doesn't need more admin tools. It needs someone who actually does the admin work.
AI can draft an appointment reminder. It cannot log into your scheduling system, check your practitioner's availability, book the right patient with the right therapist, send the confirmation, and follow up on the no-show the next morning.
That's what I do.
3+ years running a real clinic:
- 200+ active clients
- 30+ clinical staff
- 40-50 calls managed daily
- Insurance billing handled
What I manage for you:
- Daily appointment scheduling and rescheduling
- New patient intake and onboarding
- Appointment confirmations and reminders
- Cancellation handling and waitlist management
- Patient email and phone follow-ups
- Practitioner schedule coordination
- Weekly admin summary report (Standard + Premium)
I work across all major clinic platforms. Fully remote. North American timezone.
Message me before ordering to discuss your clinic's specific needs.
Purpose:
Business
Work model:
Weekly assistance
•
Monthly retainer
FAQ
Do I need to give you access to my scheduling software?
Yes — for active management work, I need secure login access to your system. All access is used strictly for your order scope and revoked immediately after completion.
Will my patients know I'm using an external admin?
No. I work entirely inside your clinic's existing systems — your email, your scheduling platform, your clinic name. To your patients, every interaction comes from your clinic.
What if my platform isn't Jane App or SimplePractice?
Message me before ordering with your platform name. I work across most major clinic platforms and confirm compatibility within a few hours.
