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English
$
USD
I will handle subcontractor accounting and 1099 filing for builders
I Keep Construction Books Clean and Exact
Construction finances are Messy and I make them crystal clear. I specialize in bookkeeping for contractors, builders, and construction businesses.
From Job Costing and QuickBooks Online setup to Bui...
About this Gig
ARE YOUR SUBCONTRACTOR RECORDS A MESS EVERY TIME TAX SEASON HITS?
Builders and general contractors lose thousands to IRS penalties, missed deductions, and last-minute scrambles all because subcontractor records were never properly managed throughout the year.
I specialize in subcontractor accounting and 1099 compliance exclusively for builders, general contractors, and construction companies. This is not generic bookkeeping this is construction-specific financial management.
WHAT I DO FOR YOU:
- W-9 collection and verification for all your subs
- Subcontractor payment tracking and ledger organization
- 1099-NEC preparation for every contractor paid $600+
- IRS 1096 summary form preparation
- QuickBooks-compatible records and reports
- Deadline-safe delivery before January 31st
Every builder I work with gets clean, organized, and IRS-ready records not rushed last-minute paperwork.
I understand job costing, multi-project tracking, and the real pressure of managing multiple subcontractors across active sites.
Your books should work as hard as your crew does.
MESSAGE ME
Entity type:
Corporation
•
LLC
Target country:
US - Federal
Industry:
Construction
Gigs are not screened
Please note that there is no screening process for this service. We recommend that you message the freelancer and check all necessary details before placing your order. Read more about Financial services at Fiverr.
FAQ
What is a 1099-NEC and which of my subcontractors need one?
A 1099-NEC (Non-Employee Compensation form) is required by the IRS for every subcontractor or independent contractor your construction business paid $600 or more during the tax year. As a builder, if you paid any plumber, electrician, framer, or trade sub over that threshold, a 1099-NEC must be file
I have multiple subcontractors across several job sites — can you handle all of them?
Yes. My service is built specifically for builders managing multiple subcontractors across different projects. I organize subcontractor payment records by job, verify W-9 information, and prepare all 1099-NEC forms regardless of how many active job sites you had during the year.
What information do I need to provide to get started?
You will need to provide your subcontractor list, W-9 forms for each sub (or I can help you collect them), payment totals for each subcontractor, and your company EIN. If you use QuickBooks or a similar tool, a payment report export works perfectly.
What is the IRS deadline for filing 1099-NEC forms?
The IRS requires 1099-NEC forms to be sent to contractors and filed by January 31st each year. Missing this deadline results in penalties starting at $60 per form. I deliver your completed, filing-ready 1099 package well before the deadline so you are never at risk.
Do you work with QuickBooks for construction bookkeeping?
Yes. I work with QuickBooks Online and QuickBooks Desktop, which are the most widely used accounting tools in the construction industry. I can organize your subcontractor payments, set up proper cost categories, and export IRS-ready reports directly from QuickBooks.
What is the difference between a W-9 and a 1099-NEC for subcontractors?
A W-9 is collected from your subcontractor before or when you hire them — it captures their legal name, business name, and tax ID (EIN or SSN). The 1099-NEC is the form you file with the IRS at year-end to report what you paid them. I handle both — collecting W-9s and preparing the year-end 1099-NEC
What if I forgot to collect W-9s from some of my subcontractors?
This is very common with builders managing active job sites. I can help you send W-9 request templates to your subs to collect missing information. Organizing this correctly also protects you from backup withholding requirements the IRS can impose when W-9 data is missing.
Can I hire you for ongoing monthly subcontractor accounting, not just 1099 filing?
Yes. Monthly subcontractor accounting management is available and highly recommended. Tracking payments, recording lien waivers, and updating records monthly means your 1099 filing at year-end is effortless and always accurate. Reach out and I will put together a custom package for your volume.
Do you prepare the IRS Form 1096 along with the 1099-NEC forms?
Yes. IRS Form 1096 is the summary transmittal form required when you paper-file 1099s directly with the IRS. My Standard and Premium packages include full 1096 preparation alongside all 1099-NEC forms, giving you a complete, IRS-compliant filing package.
Is my subcontractor and financial information kept confidential?
Absolutely. All client information including subcontractor names, EINs, SSNs, and payment data is handled with strict confidentiality. Information is used solely to complete your project and is not stored, shared, or retained beyond project completion. Your data security is a non-negotiable standard
